Tips for Effective Conference Room Management - InterContinental Melbourne The Rialto

Tips for Effective Conference Room Management

Did you know there’s a hidden secret Melbourne laneway inside one of Melbourne's most iconic buildings? Planning a conference or event and want a unique space? This is the one for you.

An exceptional conference deserves an equally exceptional location. Located on the iconic Collins Street, InterContinental Melbourne The Rialto delivers 13 stylish function spaces in the heart of the prestigious Melbourne CBD. From intimate board meetings to corporate conferences, elevate your experience within one of Melbourne’s most loved landmarks.

To help ensure your conference is a flawless success from inception to execution and beyond, we’ve compiled the five foundations of effective conference management.

The Place to Meet in Melbourne

Named as one of the most livable cities in the world, Melbourne is home to a wealth of cultural diversity, creative and artistic excellence, inspired entertainment and endless dining opportunities. When holding your conference on Collins Street, home to Melbourne’s most prestigious business culture, your guests will expect an event to impress.

The perfect meeting, event or function is built upon several key foundations. These include venue, location, facilities, versatility and assistance. By checking each of these off of your conference planning list, you’ll secure a space perfectly suited to the occasion.

intercontinental melbourne the rialto

Choose the Perfect Venue

The perfect venue is one that caters to all of your needs on all fronts. It should provide ample space, world-class facilities and amenities, be in an accessible location and reflect you and your purpose in the best way possible. For conference rooms in Melbourne that exude style and class, InterContinental Melbourne The Rialto is the ultimate destination.

With 13 dedicated meeting and event spaces to choose between, there is a style, size and capacity suited to every occasion. For conferences of up to 420 delegates, The Laneway Rooms provide a blend of historic heritage and Melbournian modernity with versatile spaces that reflect the importance of business. Conferences of up to 156 guests will appreciate the refined beauty of the Stock, Trade, Wheat and Wool Room Finally, when you require a streamlined and sleek space created for important board meetings, choose between four sophisticated boardrooms for up to 18 attendees.

For conferences that seek a truly unique ambience for post-conference receptions, The Secret Melbourne Laneway offers up authentic street art, urban lighting and space for up to 150 guests. On the other hand, for networking events that command something both strikingly sophisticated and visually breathtaking, the tall ceilings and classic design of Alluvial Restaurant is the perfect choice.

alluvial restaurant event

Aim For a Central Location

The more centrally located a venue is, the simpler it will be for guests to attend. While obscure locations and one-of-a-kind venues can be an excellent choice for exclusive social gatherings, for conferences and events, it’s all about convenience. It’s important to remember that without attendees, there is no conference. So try to opt for a venue with a central location, ideally near an airport or central train station.

With conference rooms for hire in the centre of Melbourne’s Central Business District, InterContinental Melbourne The Rialto places your conference or event in a desirable and accessible location. Located less than a 25-minute drive from Melbourne Airport and just several minutes from both Southern Cross Station and Flinders Street Station, the venue is easy to find and reach. Additionally, guests can relax and unwind alongside the river’s edge, beautiful parks and foliage-covered green spaces, with endless opportunities to enjoy some downtime in the Garden City.

Enquire About the Facilities

An essential part of planning and managing an effective conference is having access to a variety of facilities and amenities. Some things to consider include access to the latest audio/visual equipment, bespoke on-site catering services and optional breakout spaces. Naturally, you’ll likely appreciate the convenience of not having to bring your own whiteboards, pens or notebooks. So if the venue provides these too, even better.

Taking your attendee’s downtime into account is considered the polite thing to do, so having access to lounges, bars, restaurants and leisure facilities will add an extra touch to proceedings. Having accommodation options onsite also allows those who wish to extend their stay to do so with ease.

After the conference itself, food and refreshments are typically on the mind of attendees. InterContinental Melbourne The Rialto is able to provide authentic and unpretentious menus that exude culinary excellence, perfect for refuelling after a long day of work. From canape selections, live stations, breakfast, lunch and dinner, along with themed cuisines, including Australian, Indian, Chinese and Italian.

executive room intercontinental

Opt For a Versatile Venue

No matter the number of guests, be it 30 or 300, a venue needs to be versatile. When it comes to conferences, there is no one size fits all blueprint. From theming to configurations and decorating to accessibility, flexible and adaptable conference rooms in Melbourne are a must.

For example, The Laneway rooms can be used individually or combined, with configurations including cabaret, classroom, banquet, theatre, boardroom and u-shape. The stylish yet subtle decor and design can easily fit any theme, while access to breakout areas and onsite facilities can be arranged too.

laneway rooms melbourne

Delegate To an Experienced Team

While it is entirely your choice to plan, manage and execute your conference yourself, at InterContinental Melbourne The Rialto, a dedicated events and functions team are on standby, ready to deliver a conference that works to your advantage. Let our experienced team plan the perfect day, taking all of your needs into account.

By delegating the planning and execution of your Melbourne conference, you are better able to invest your precious time in more important tasks. Your team will ensure things run smoothly from day one, ensuring your event is an experience to remember for years to come.

conference set up

An Exceptional Experience

InterContinental Melbourne The Rialto is just 23 km from Melbourne Airport (MLB) and just 600m from Southern Cross Railway Station. Centrally located on Collins Street just moments from the Yarra River, the Docklands and Southbank, choose between 253 premium suites that embody comfort, elegance and luxury. Home to Botanica Wellness Spa and Clinic, an indoor pool with sweeping bay views, and a light-filled gym – enjoy fluffy bathrobes, complimentary Wi-Fi and thoughtful touches throughout your stay with us.

Add charm to your next conference by including accommodation options for attendees, or simply enjoy some well-deserved downtime before the big event.

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Room & Rates
When you book directly with us, we promise you’ll always get the lowest price online. If you find a better price somewhere else, we’ll match it and give you five times the IHG® Rewards Club Points, up to a 40,000-point maximum — so you can focus on your stay, not your wallet.